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Junior Administrative Assistant

Location: Arlington, VA

6K Systems, Inc. (6K) provides exceptional Management Consulting, Information Technology and Mission Services to DoD, law enforcement and civilian agencies throughout the United States. In doing so, we utilize industry best practices to develop procedures that ensure compliance, consistency, reliability, and efficiency. As these standards evolve, we improve our level of quality and service to meet new demands. 

Consistent with this focus, 6K holds a wide range of accreditations and certifications, including ISO 9001:2008 (Quality Management), ISO 14001:2015 (Environmental Management), ISO 27001:2013 (Security Management), and CMMi Maturity Level 2. 6K is a Microsoft Gold Solution Provider (MSCP, MCSE1, MCDBA, MCSA, MCNPS, MCTS, SA, MCITP, MCTEM). 

This focus on quality and commitment to unparalleled customer satisfaction drives 6K to continuous improvement and growth. We are determined to grow our business and customer relationships through integrity, superior performance, and an uncompromising dedication to excellence. 

We are looking for an experienced, professional Junior Administrative Assistant to join our team!

JOB RESPONSIBILITIES

Individual will be responsible for providing administrative support to mainly one individual, but may support subordinate staff as needed. Individual will maintain a close and highly responsive relationship to the day-to-day activities of the supervisor and staff; work fairly independently only receiving a minimum of detailed supervision and guidance; and perform various clerical and administrative duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Other duties include: 

  •  Serves as the first point of contact for students via e-mail and phone correspondence on any questions related to FSI and the Office of the Registrar
  •  Conducst briefings as a subject matter expert to incoming Foreign Service Officers (FSOs) and Foreign Service Institute students on general policy and procedures at FSI related to the Office of the Registrar
  •  Updates and maintains a visitorís list on a daily basis for all incoming guests and students from other agencies within the U.S. Government
  •  Handles a variety of administrative duties (in addition to basic administrative support) to include office management, course support, and coordination of special projects; each individual works as a member of a team in accomplishing office priorities.
  •  Provides basic administrative support as needed to include answering phones, screening calls, making appointments, preparing registration requests, photocopying, drafting correspondence (letters, cables, memoranda and other documents as required), maintaining bulletin boards, monitoring supplies, maintaining electronic and paper files, providing course support and other office/classroom duties as assigned.
  •  Performs data entry for databases/spreadsheets or other files related to evaluations, nominations, needs assessments, or other similar activities
  •  Arranges meetings including selecting mutually satisfactory time, reserving meeting space, notifying participants, and attending meetings as required preparing reports of the proceedings
  •  Makes arrangements for conference and meetings and established background material as directed
  •  May attend meeting and record and report on the proceedings 

REQUIREMENTS

  •  Active Secret Security Clearance
  •  High School Diploma; Bachelorís Degree preferred
  •  Minimum of 2 years of experience in related field
  •  Superior organizational, oral, written, communication skills
  •  Proficient user of Microsoft Excel, SharePoint, PowerPoint, Word, Outlook as well as the ability to manipulate information in existing databases using software such as Access
  •  Familiarity with or ability to learn to use survey research software, and reference materials to collect information to be used for briefing books, briefings, orientations, conferences, and meetings 

The position is located in Arlington, VA. To apply, please send your resume to tawnya.jividen@6ksystems.com


6K Systems offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long term disability insurances, and a 401(k) retirement plan.

6K Systems is an Equal Opportunity Employer; all qualified applicants are encouraged to apply. EEO/M/F/D/V

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