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FOIA Specialist

Location: Washington, DC

6K Systems, Inc. (6K) provides exceptional Management Consulting, Information Technology and Mission Services to DoD, law enforcement and civilian agencies throughout the United States. In doing so, we utilize industry best practices to develop procedures that ensure compliance, consistency, reliability, and efficiency. As these standards evolve, we improve our level of quality and service to meet new demands. 

Consistent with this focus, 6K holds a wide range of accreditations and certifications, including ISO 9001:2008 (Quality Management), ISO 14001:2015 (Environmental Management), ISO 27001:2013 (Security Management), and CMMi Maturity Level 2. 6K is a Microsoft Gold Solution Provider (MSCP, MCSE1, MCDBA, MCSA, MCNPS, MCTS, SA, MCITP, MCTEM). 

This focus on quality and commitment to unparalleled customer satisfaction drives 6K to continuous improvement and growth. We are determined to grow our business and customer relationships through integrity, superior performance, and an uncompromising dedication to excellence. 

We are looking for a professional, experienced FOIA Specialist to join our team! 

JOB RESPONSIBILITIES

Individual shall provide technical and information support services to assist the Records Management Division in the day-to-day operations of FOIA review and processing and shall perform FOIA compliant services that include, but are not limited to the following: 

  •  Review and Processing NTSB new and existing FOIA inquiries from the public using FOIA exemptions where applicable; receive and/or initiate telephone calls, letters, fax, or emails pertaining to FOIA cases to determine status or resolve issues regarding requests, such as whether requesters have complied with the FOIA rules; and provide adequate description of the records sought, included requester’s name, mailing address, and indicated that records are not publicly available. Review and processing require the following types of actions:
    • Logging requests and routing appropriately
    • Review of component release recommendations
    • Identification of non-NTSB documents
    • Coordination/referral externally to other Government agencies
    • Coordination internally within NTSB for review assistance
    • Follow-up of agency coordination to determine status of reviews
    • Telephonic or electronic mail coordination both internal and external
    • Identification of information that is exempt from release and application of
    • appropriate exemptions to the information
    • Redaction of exempt information
    • Reproduction, scanning and storage of documents required for all record
    • keeping and disclosure
  • Perform FOIAXpress case tracking and redacting software V10 and above. FOIAXpress services also include searching the FOIA database and FOIAXpress or any other current database for duplicate and previous requests to ensure that incoming requests are not duplicates and confirmation that outstanding debt does not exist for the requester.
  • Prepare appropriate draft correspondence to request Government coordination and review of documents; interim and final letters to FOIA requesters; and complete final processing prepare responses, coordinating with other offices as needed.
  • Prepare complete FOIA reviews that contain sufficient recommendations, guidance, and consolidated information for the NTSB FOIA Officer to finalize the agency FOIA decision process and resolve classification, policy, or technical issues.
  •  Prepare documents for scanning such as unbinding, unfastening, straightening pages to ensure the capture of all information.
  •  Scan all pertinent file materials in the Adobe PDF format, maintaining the original document identities; scanned digital file will be given a naming convention provided by NTSB; ensure the quality of scanned images are such that they are easily readable on a computer or electronic device and are not skewed or otherwise distorted from the originals.
  •  Prepare OCR (optical character recognition) printed text to capture the information electronically as a “PDF searchable image. The text can be searched, copied, and pasted.
  •  Provide archival support of FOIA case files as required by the NTSB; maintain administrative files of cases from start to completion and perform file management using existing software. The NTSB will provide input guidance for processing these documents.
  •  Develop and maintain a quality control program to ensure services are performed with commonly accepted commercial practices or in accordance with NTSB guidance and regulations where such guidance and regulations are the stricter requirement.  

REQUIREMENTS

  •  Bachelor’s degree AND two (2) years of experience in processing Federal Government FOIA requests; (Bachelor’s Degree must be granted from an accredited institution) OR High School Diploma AND at least five (5) years of experience in processing Federal Government FOIA requests
  •  FOIAXpress Training Certificate v10 and above
  •  Must have solid experience working with FOIAXpress v10 and above
  •  Must have experience with Exemptions 3-7 of the FOIA.
  •  Experience processing FOIA requests in the Federal Government 

The position is located in Washington, DC. To apply, please send your resume to tawnya.jividen@6ksystems.com

6K Systems offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long term disability insurances, and a 401(k) retirement plan.  

6K Systems is an Equal Opportunity Employer; all qualified applicants are encouraged to apply.

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