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Program Assistant II

Location: Arlington, VA

6K Systems, Inc. (6K) provides exceptional Management Consulting, Information Technology and Mission Services to DoD, law enforcement and civilian agencies throughout the United States. In doing so, we utilize industry best practices to develop procedures that ensure compliance, consistency, reliability, and efficiency. As these standards evolve, we improve our level of quality and service to meet new demands. 

Consistent with this focus, 6K holds a wide range of accreditations and certifications, including ISO 9001:2008 (Quality Management), ISO 14001:2015 (Environmental Management), ISO 27001:2013 (Security Management), and CMMi Maturity Level 2. 6K is a Microsoft Gold Solution Provider (MSCP, MCSE1, MCDBA, MCSA, MCNPS, MCTS, SA, MCITP, MCTEM). 

This focus on quality and commitment to unparalleled customer satisfaction drives 6K to continuous improvement and growth. We are determined to grow our business and customer relationships through integrity, superior performance, and an uncompromising dedication to excellence. 

We are looking for a professional, experienced Program Assistant II to join our team! 

JOB RESPONSIBILITIES 

Individual will be responsible for providing principal administrative support in an office, sometimes to one individual but in most cases to the entire office or program division. Other duties include:

  •  Maintain a close and highly responsive relationship to the day-to-day activities of the office supervisor and staff.
  •  Handles differing situations, problems, and deviations in the work of the office according to the office supervisor's general   instructions, priorities, duties, policies, and program goals.
  •  Work fairly independently receiving a minimum of detailed supervision and guidance.
  •  Perform various clerical and secretarial duties requiring knowledge of office routine and an understanding of the   organization, programs, and procedures related to the work of the office.
  •  Carry out recurring office procedures independently, and selects the guideline or reference that fits the specific case.
  •  Receive specific instructions on new assignments and ensure completed work is checked for accuracy.
  •  Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning   office procedures; determine which requests should be handled by the office supervisor, appropriate staff member or other   offices, prepare and sign routine non-technical correspondence in own or supervisor's name
  •  Control mail and assure timely staff response, and send form letter
  •  Maintain recurring internal reports such as time and leave records, office equipment listings, correspondence controls, and   training plans.
  •  Schedule tentative appointments without prior clearance. Make arrangements for conferences and meetings and assemble   established background materials as directed.
  •  May attend meetings and record and report on the proceedings;
  •  Review materials prepared for supervisorís approval for typographical accuracy and proper format.
  •  Review outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures;   assure that proper clearances have been obtained, when needed
  •  Collect information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-   routine requests to supervisor or staff.
  •  Explain to subordinate staff office supervisor's requirements concerning office procedures, coordinate personnel and   administrative forms for the office and forwards for processing.
  •  Maintain requisition supplies, printing, maintenance or other services.
  •  Type, take and transcribe dictation, create and maintain office files.
  •  Reserve and prepare classrooms: organizing training materials (including duplication and/or photocopies, preparing name   tents, door signs, etc.), submitting service requests, and assisting in basic logistical arrangements, running reports, and   providing general administrative support to students, instructors, and guest speakers.
  •  May receive assistance in the performance of special assignments.

 REQUIREMENTS 

  •  Active Secret Clearance
  •  High School Diploma; Bachelorís Degree highly preferred
  •  Two years of related experience; three years preferred
  •  Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  •  Work experience in an educational or training institute, highly desired
  •  Skills or experience relevant to the particular training division, preferred
  •  Superior organization skills
  •  Effective oral and written communication skills
  •  Ability to follow technical direction as delivered by the government technical monitor and/or government staff members
  •  Ability to interact effectively in a multicultural setting
  •  Ability to manipulate information in existing databases
  •  Familiar with or the ability to learn survey research software, databases and reference materials to collect information
  •  Ability to present yourself professionally in a government environment and to inspire confidence with those with whom you have contact

 The position is located in Arlington, VA. To apply, please send your resume to Tarannum.awan@6kSystems.com

6K Systems offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.  

6K Systems is an Equal Opportunity Employer; all qualified applicants are encouraged to apply. EEO/M/F/D/V 

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